Information here is intended for exchange students from partner universities and UMAP member institutions. It is, however, relevant for regular international students and short-term trainees as well, so use it for your reference.

Visa Application

Foreign nationals will need to obtain a visa to enter Japan unless you are exempted from it.
https://www.mofa.go.jp/j_info/visit/visa/index.html

Certificate of Eligibility (COE)

When applying for a visa, it is strongly recommended for you to obtain a Certificate of Eligibility (COE) beforehand. COE is an official document issued by the Immigration Services Agency of Japan, and it has the advantage of reducing the time required to obtain a visa and complete immigration procedures.

OIT will apply for the COE on behalf of the exchange students themselves, and send the COE to your home institution as soon as it has been issued. It normally takes about a month for issuance of the COE.

Visa Application

To apply for the "Student" visa, the students themselves must visit a Japanese embassy or consulate-general in their country and submit COE with other required documents.
https://www.mofa.go.jp/j_info/visit/visa/long/visa6.html

It normally takes at least 5 to 8 business days to issue a visa. During the COVID-19 pandemic, you may need to make an appointment before you visit the embassy or consulate-general of Japan. Please check their Web site for further information.

Make Your Travel Plan

The COVID-19 border measures of Japan has been eased from June 1, 2022. Check the current Japanese border measures here.

Dates of Arrival and Departure

Normally, you plan to arrive in Osaka 3 days prior to the starting date of your program. However, currently, we suggest you to arrive 4 to 7 days prior to the start due to COVID-19 border measures of Japan.

You need to move out from the dormitory in 3 days after the last day of your program at OIT, so plan your departure day accordingly.

Book Your Flights

Kansai Airport (KIX) is a airport for international flights in Osaka. There is also a domestic airport, Osaka Airport (aka Itami Airport, ITM). If you are taking a connecting flight from Tokyo to Osaka, Osaka Airport is your choice since it's closer to the city center and the dormitory. From Tokyo to Osaka, there is also a bullet train called Shinkansen. From Shin-Osaka Station to the dormitory is very close by JR train.

After you book your flights to Japan, please send a copy of flight information (e.g. e-ticket) to OIT International Office. We will inform the dormitory your check-in date and time.

Note:

International Travel Insurance

OIT requires all exchange students to be covered by an international travel insurance for the entire period of your study abroad. Read more here.

What to Bring

Clothing

You need to know the climate of Osaka before you pack your clothing in your luggage.
Here is a Web page showing the climate of Kinki district (Kansai region including Osaka):
www.data.jma.go.jp/gmd/cpd/longfcst/en/tourist/file/Kinki.html
Summer from July to September is very hot, and winter from mid-November to mid-March is cold. We also have a rainy season from mid-June to mid-July.
However, you don’t need to bring a whole lot of clothing with you because you can always buy here. You have many options of fast fashion in Japan such as UNIQLO.

Money

Credit cards and electronic money (e-money) are widely accepted for public transportation and places such as restaurants, super markets, convenience stores, and shops. However, there are still many places they only accept cash. So, it is always good idea to bring enough cash in Japanese yen.

Bank Account: If you are staying in Japan for more than six months, we recommend you to open a bank account in Japan.

AC Plug Adapters

In Japan, AC plug is Type-A 100V. Bring a few AC plug adaptors if you have electric appliances with a different type of AC plug.

Before Departure

Visit Japan Web

Visit Japan Web is a web service for smooth arrival procedure at airport. This service is for both international travelers and Japanese citizens and this can be used for Quarantine, Immigration, and Customs declaration procedures. Visit Japan Web in English

It is strongly recommended the use of Visit Japan Web, as without pre-registration on Visit Japan Web, boarding procedures can be troublesome and it may take a great deal of time to confirm documents in quarantine, etc.

* Some airlines require passengers to present the Visit Japan Web QR code when departing from the destination country and boarding, and there are currently many reports of passengers being denied boarding because they were unable to present the code.

COVID-19 Test before Departure

From September 7, 2022, you are not required of the pre-departure test of COVID-19 if you have a valid vaccination certificate with three vaccination shots. Read about Vaccination Certificate here.

Current Japanese Border Measures as of Dec 1, 2022

However, those who do not have a valid vaccination certificate must be tested within 72 hours of departure and obtain COVID-19 Negative Test Result Certificate. Read more here.

After Landing

Immigration Check

During your immigration check after the first landing in Japan, show QR codes on the Visit Japan Web screen to an officer and answer to questions.

Residence Card

Your COE will be exchanged with "Residence Card" upon your entry in Japan. It contains your personal information such as name, birth date, gender, nationality/region of origin, address, status of residence, period of stay, and whether or not you can work.

Since July 9, 2012, it became possible for a foreign national whose status of residence is "Student" to obtain "permission to engage in an activity other than that permitted under the status of residence previously granted" at the port of entry. However, OIT does not allow exchange students to obtain the permit and work during their stay in Japan.

Living in Osaka

Dormitory

Unless you choose other accommodation, the exchange students are to stay in our dormitory "International House" provided by Josho Gakuen Educational Foundation. International Center will make arrangement for you once we know your itinerary. It is fully furnished and no deposit required. A janitor is stationed to support students in their daily lives. It is conveniently located near downtown and 3 km from Omiya Campus. For further information, please refer to the following link:
https://www.josho.ac.jp/english/facility/kokusaikaikan.html

Access from Kansai International Airport

From Kansai International Airport (KIX), it will take about 2 hours to the dormitory by public transportation.

JR (Kansai Airport Rapid Service) & Keihan Railway
  1. From JR Kansai Airport Station, take the “Kansai Airport Rapid Service” train to Kyobashi Station which takes approx. 75 minutes.
  2. Walk to Keihan Railway Kyobashi Station and take a local train to Noe Station. *Only local trains stop there.
  3. Walk along the railroad from Noe Station to the dormitory. For more details, please click here.

We recommend you to buy a ICOCA card for railway ticket at JR Kansai Airport Station. You can buy it from a ticket vending machine and deposit money, then you don't have to buy train or bus tickets every time you ride them.

Access to OIT Campuses

Access to Osaka Institute of Technology (PDF)

Cost of Living

It depends on the individual, but in general more than 85,000 yen is required per month.

Common Expenses
Item Average Cost
Rent for Dormitory 35,000 yen/month
Gas/Electricity 4,000-6,000 yen/month
Water 1,445- yen/month
Mobile Phone 2,700-3,000 yen/month (for if discount mobile companies)
Internet* 4,500- yen/month
National Health Insurance 1,800 yen/month
Food 30,000 yen or more/month
Transportation (round trip/day) Omiya Campus: 320 yen
(Keihan Railway: Noe Sta.-Senbayashi Sta.)
Umeda Campus: 360 yen
(JR: Noe Sta.-Osaka Sta. (via Shin-Osaka Sta.))
Hirakata Campus: 1,180 yen
(Keihan Railway: Noe Sta.-Kuzuha Sta.
Keihan Bus Service: Kuzuha Sta.-Kitayama-chuo)
Textbooks TBD

*Free Wi-Fi is available campus-wide. At the dormitory, free Wi-Fi is only available in the lounge (1st floor).

Eating Options

  1. Cafeterias and a cafe on campuse
  2. Cook simple meals in your dormitory room
  3. Buy light meals at convenience stores
  4. Restaurants and cafes around the dormitory or campuses

In general, eating out in Japan is inexpensive compered to Europe or North America. Many exchange students prefer to eat outside and enjoy delicious Japanese food.

Insurances

International Travel Insurance

Payment of medical bills is the students' own responsibility, and OIT cannot provide any financial assistance.
OIT requires all exchange students to be covered by an international travel insurance for the entire period of your study abroad. The coverage must be more than the following table.

Coverage Insured Amount
Death by Bodily Injury JPY 1,000,000
Permanent Disability by Bodily Injury JPY 1,000,000
Injury Treatment JPY 1,000,000
Illness Treatment JPY 1,000,000
Liability (no deductible) JPY 100,000,000

*In case your insurance does not cover all requirements above, you will have to buy a supplemental insurance when you arrive at OIT.

Note:

National Health Insurance (NHI)

Exchange students who will stay in Japan more than 3 months must join the National Health Insurance (NHI) regardless of the kind of insurance they may already have. This is a strict legal requirement in Japan. Once you arrive in Japan, you must complete the required procedures at your local city/ward office *.
(*OIT staff or student volunteer will support you with the procedures.)

Under NHI, patients need to pay 30% of the total cost of care at clinics and hospitals. More than 90% of Japanese hospitals and clinics, including dental clinics, accept National Health Insurance. NHI also provides benefits for high medical costs associated with surgery and hospitalization.

Premiums are charged monthly. Though costs will vary depending on your annual income and the area you live in, you only pay about 1,800 yen per month if you don’t have a previous year’s income in Japan.

Personal Accident Insurance for Student Pursuing Education and Research "Gakkensai"

"Gakkensai" provides necessary support in the case of accident or injury suffered during activities related to research or education. All exchange students need to purchase this insurance when they arrive at OIT. Premium (JPY 1,000) * will be charged when applying.

*The annual premium is charged even for those who enroll midway through the academic year.

Mobile and Internet

Mobile Phone

We recommend you to make a mobile contract at one of discount mobile phone companies in Japan, for example: "UQ mobile" provided by KDDI, "Y!mobile" by SoftBank, "povo" by Au, and "ahamo" by DoCoMo. You can also sign it up on Internet; Sakura Mobile is an example. With a new SIM card, you can use your own smart phone in Japan.

Internet

Information Resource for International Students


For more information, contact us:
If you have any questions for preparation of your traveling, please feel free to contact the OIT International Center by e-mail to OIT.Kokusai@josho.ac.jp. We will get back to you as soon as possible.